Everything your front office does — done automatically.
Choose one service or combine them. We set up, train, and support everything, so it works from day one.
Every call answered, 24/7
A friendly, trained voice answers every call — nights, weekends, and holidays — then qualifies the caller and books the job.
- Answers calls on the first ring, 24/7/365
- Handles FAQs: hours, pricing ranges, service area
- Qualifies callers and books directly into your calendar
- Transfers urgent calls or texts you instantly
- Sends you a summary of every conversation
Best for: Service businesses, clinics, offices, and anyone who misses calls on the job.
New leads contacted in 60 seconds
Web forms, Facebook leads, and missed calls get an instant text or call back — before they reach your competitor.
- Responds to web forms, Facebook and Google leads in under 60 seconds
- Text-back for every missed call
- Asks qualifying questions automatically
- Books the appointment or routes the lead to you
- Follows up until they respond
Best for: Businesses running ads or getting leads from forms, Facebook, or Google.
A chat assistant that captures leads
Answers questions on your website around the clock, collects contact info, and hands you ready-to-close leads.
- Trained on your services, prices, and policies
- Captures name, phone, and email from visitors
- Books appointments right inside the chat
- Works on your website, Facebook, and Instagram
- Hands off to a person when needed
Best for: Any business with a website that gets questions after hours.
Busywork that runs itself
Quotes, invoices, reminders, CRM updates, and hand-offs happen automatically — no copy-paste, no dropped balls.
- Automatic quotes, invoices, and payment reminders
- CRM and spreadsheet updates without copy-paste
- New-customer onboarding sequences
- Team notifications and job hand-offs
- Custom workflows built around how you work
Best for: Owners and teams buried in repetitive admin work.
Websites built to book appointments
Fast, modern sites and landing pages designed for one job: turning visitors into booked customers.
- Modern, mobile-first design
- Built for speed and local search (SEO)
- Click-to-call, booking, and chat built in
- Every lead routed straight into your follow-up
- Hosting and updates handled for you
Best for: Businesses with an outdated site — or no site at all.
A clear plan for your business
We map how your business runs and hand you a prioritized plan showing where automation saves the most time and money.
- Walk-through of how calls, leads, and work flow today
- Pinpoint where time and revenue are leaking
- Prioritized plan: quick wins first
- Clear estimate of time and cost saved
- Yours to keep — whether you hire us or not
Best for: Owners who know they should automate but don’t know where to start.
Your Automation Opportunity Report
Follow-up that never forgets
Appointment reminders, estimate follow-ups, past-customer check-ins, and review requests — sent on schedule.
- Appointment reminders that reduce no-shows
- Estimate and quote follow-up sequences
- Past-customer reactivation campaigns
- Automatic Google review requests
- Seasonal promos sent on schedule — with your approval
Best for: Businesses with estimates, appointments, or repeat customers.
Works with the tools you already use
Connects to your calendar, CRM, phone system, and inbox so everything stays in one place.
- Calendars: Google, Outlook, Calendly
- CRMs and field-service tools you already use
- Your existing business phone number
- Email, text, and Facebook Messenger
- Custom connections when there’s no built-in option
Best for: Everyone — this is how every Apex service plugs into your day.
Not sure where to start?
Start with a free consultation. We’ll tell you which one or two services would make the biggest difference first — no pressure.
Prefer email? michael@apex-ai.io · Answered within one business day.